Mark Hay

AI for Work / Gemini guide

Google Gemini: set it up so people actually use it.

Gemini makes the most sense when the team already works in Gmail, Drive, Docs, Sheets, Slides, and Google Meet. The setup question is less “what can AI do?” and more “where should it help in the workday?”

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The working method

Start with a real task and the source facts.
Set the audience, constraints and output shape.
Check the result before it leaves the business.
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First-week setup

  1. 1Confirm whether the user has Gemini app access, Google Workspace Gemini, or both.
  2. 2Start with one familiar workflow in Gmail, Docs, Sheets, Slides, or Drive.
  3. 3Teach users to give the job, audience, source material, and desired shape of the answer.
  4. 4Agree what business data can be used in Google-hosted AI tools.

Good first uses

Draft or refine a Gmail reply.
Summarise a Google Doc and turn it into action points.
Create a first slide outline from a project brief.

Watch-outs

  • Features vary by account type, region, app, and admin settings.
  • Drive context only helps when files are organised and permissions are sensible.
  • Workspace rollout needs clear guidance so people do not use it randomly.

Need a workflow fitted to your business?

Bring one real task. We can decide where AI helps, set sensible data rules and leave your team with something reusable.

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